Ask any married woman about her wedding day, and she'll likely tell you it passed in a blur. Hair, makeup, photos, greeting guests, walking down the aisle, kissing her partner, dancing the night away — it all happens so fast.
We're also willing to bet she'll tell you there were plenty of unexpected (and anxiety-inducing) mix-ups that needed to be addressed.
These mishaps are inevitable. The flowers arrived in the wrong shade, the weather took an unexpected turn, or the DJ misplaced the playlist — every bride has a similar story to tell.
Surprisingly, what truly overwhelms a bride is not the mere occurrence of these setbacks but rather the lack of sufficient time and mental capacity to address them head-on.
This is where having a day of wedding coordinator makes all the difference.
When planning your wedding day, you'll breathe a massive sigh of relief with complete faith that things are being expertly managed behind the scenes.
Sounds like a dream, right?
Keep scrolling to learn more about the role day of event coordinators take and how they can support you on your special day.
What is a Day Of Wedding Coordinator?
A day of coordinator in the wedding industry is a person who is responsible for overseeing the logistics of your nuptials. It’s their job to ensure all the details have been executed flawlessly and to act as the go-to problem-solver for any unexpected issues.
What Does a Wedding Coordinator Do?
A wedding coordinator (also known as a wedding assistant) can manage and execute a diverse range of duties.
Here are a few of the most day of wedding planner assignments:
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Timeline Creation
Having a clear and approved schedule of events for your wedding day is crucial to avoid clashing obligations or unwanted delays. Your day of wedding coordinator will work with you and liaise with other vendors on your behalf to create a detailed agenda that encompasses all of your preferences and most pressing concerns.
From ensuring all guests are seated before the start of your ceremony to allocating enough time for your DJ to set up their equipment or accounting for transportation to and from different venues — your wedding day coordinator will pull out all the stops when establishing the timeline for your special occasion.
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Venue Setup
Day of wedding planners are ideal for brides who'd prefer not to burden their loved ones with the task of setting up their venue. The planner can handle the placement of decorations and table arrangements, coordinate flower and cake deliveries, ensure proper signage, and much more.
Venue setup is often a source of significant stress for brides-to-be, as so many elements have to come together in a limited amount of time. Having a designated professional responsible for overseeing this aspect of the wedding is the best way to alleviate that stress.
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Overseeing Rehearsal Dinner
Yes, that's right — the duties of your coordinator can extend beyond the main event itself and encompass the rehearsal dinner as well. They can liaise with the venue, caterers, and other vendors involved, relieving you of the burden of handling these details yourself.
They'll act as the point person for any last-minute changes or adjustments that may need to be made and even follow up with the entire wedding party to ensure everyone is on the same page and fully prepared for the ceremony.
And the best part? You get to simply enjoy the company of your loved ones — no fuss or frantic moments required!
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Vendor Coordination
Photographers, DJs, caterers, hair and makeup artists, florists, and officiants — it truly takes a village to pull off a wedding. The problem? Communicating with vendors is nearly a full-time job in itself. Most brides simply don't have the time on their wedding day to handle that level of correspondence.
Fortunately, this is another duty you can add to the list of “What does a day of wedding coordinator do?” With a professional on standby, you won't even need to give your vendors your phone number! Your wedding coordinator will serve as their go-to contact, answering any questions they may have and confirming all necessary details to ensure a smooth and successful wedding day.
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Logistics and Problem-Solving
Perhaps your outdoor wedding suddenly has to be moved indoors due to unanticipated rain. Or maybe you accidentally ripped the hem of your dress. Whatever the dilemma, your day of wedding coordinator will be there to troubleshoot the issue and find the best possible solution.
Part of what makes wedding coordinators incredible at their job is their ability to remain calm under pressure and think quickly. Before you can begin hyperventilating, they'll have a plan in place. Plus, they'll provide the reassurance you need to get back to savoring your special moment.
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Reception Regulation
Your wedding reception is all about excitement and entertainment. The last thing you want to worry about while making your grand entrance is whether or not your bridesmaid is ready to give her speech or if your guests have been served the canapes you ordered.
Thankfully, you can add this to your list of wedding coordinator duties. Your assistant can be there to manage the guest experience at your reception, address any arising concerns, and ensure every moment goes according to plan.
From cutting off guests who have had too much to drink, fetching more chairs, and having a fashion emergency sewing kit on standby, your coordinator will have you covered.
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Event Takedown and Clean Up
The morning after your wedding day is rarely filled with energy or motivation. Your feet are sore from dancing into the early morning hours, and you feel like you just passed through the eye of a tornado. How did your wedding day go by so quickly when it felt like an eternity of waiting for it to arrive?
Hiring a day of wedding coordinator allows you to revel in your post-nuptial bliss a little longer without the hassle of having to dismantle decorations or pack up leftover party favors.
Your wedding assistant will arrive bright and early the following morning, full of pep and ready to put things in order. All you need to do is relax!
Benefits of Hiring a Day of Wedding Coordinator
A wedding day coordinator offers a range of invaluable benefits. From stress reduction and conflict resolution to detailed execution, they are pivotal in orchestrating a seamless and memorable wedding day. The benefits of having one include:
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Stress Reduction
Imagine how light you'd feel as the weight of countless wedding details gradually lifted from your shoulders. You'd finally be able to exhale, knowing that an experienced professional is there to meticulously orchestrate the entire day. This is the biggest reason many brides hire a day of wedding planner. It allows them to fully cherish their special day without logistics looming over them.
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Conflict Resolution
Your coordinator will act as a skilled and impartial mediator on your wedding day, preventing disagreements from escalating and ensuring a calm, harmonious atmosphere for all guests. Their job is maintaining a composed and reassuring presence while shielding you from unnecessary stress or worry. And, of course, your vision for your wedding day is prioritized above all else!
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Detailed Execution
It's normal to want a day you'll remember forever to go as flawlessly as possible. Many brides become overwhelmed by details for this reason. They want everything to be perfect, but they're only one person, and they can't be everywhere at once.
This is another area where your wedding coordinator steps in with an unwavering commitment to excellence. They'll ensure every intricate element of your wedding reflects your unique style and achieves the unforgettable experience you want your guests to enjoy.
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Industry Connections
Beyond their primary responsibilities of managing logistics and timelines, wedding assistants have the unique ability to connect brides with their network of industry experts.
As experienced professionals in the wedding industry, day of coordinators typically have long-established relationships with various vendors and service providers. Whether you're looking for the best florists, photographers, caterers, or live bands — your day of wedding coordinator can likely put you in touch with the right person. With an understanding of your preferences, budget, and overall vision, coordinators can match you with the most suitable professionals to meet your needs.
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Advocacy and Representation
In addition to all the benefits listed above, your wedding coordinator is your advocate. That means they'll fiercely protect and fight for your wishes on your wedding day.
As your dedicated point of contact, they'll take charge and ensure every aspect of your event meets your expectations. If a plan of action needs to be communicated, they'll be the first to speak up, and if there's something you're not satisfied with, they'll safeguard your best interests. It's all about empowering you to fully embrace the joy of your special day.
Ultimately, from the moment you walk down the aisle to the last dance of the evening, a coordinator takes charge of all the logistical aspects, allowing you to fully immerse yourself in the joyous moments of your magical day.
So why not give yourself the invaluable luxury of a wedding day coordinator and experience the unparalleled peace and freedom that come with it? You deserve to savor every second of your wedding day, and a coordinator will make that dream a reality.
Still in the Process of Planning Your Wedding?
We're here to make finding your bridal dress an exciting, once-in-a-lifetime experience. We work one-on-one with each bride, dedicating a stylist that will reach out to learn more about vision, so when you get here, all you have to do is sit back and relax while we do the shopping for you!
Because every bride deserves to feel like a VIP.